• Physicians are Board Certified in Family Practice
• Emergency Care
• Lab Services
• X-Ray/EKG

Faith in Action

Ancillary Services

• Chiropractor
• Hospice & Palliative Care
• Massage Therapy
• Physical Therapy

December 13, 2004

MEETING CALLED TO ORDER AT 1722 BY HELEN SPENCE, PRESIDENT

Attendance: Board: Helen Spence Bob Wilson, Frank Wagner, Dave Bristol. Denny Holmes excused.

Staff: Dr. Rollins, Dr. Woodyard, Sharon Hill, Rene Castillo, Vicki Benning, Shannon Currier, Jessi Clark, Georgia Young

Guests: None

1. MINUTES

• Resolution #1: Be it resolved that the Minutes of the November 15, 2004, regular meeting be approved as corrected.
• Frank Wagner motioned. Bob Wilson seconded. Motion carried unanimously.
• Resolution #2: Be it resolved that the Minutes of the November 29, 2004, special meeting be approved as presented. Frank Wagner motioned. Dave Bristol seconded. Motion carried unanimously.

2. CLINIC CONSULTANT REPORT

• No report. Consultant unable to attend.

3. CPA REPORT / BUSINESS REPORT / OFFICE MANAGER REPORT

• Consultant CPA, Shannon Currier was introduced.
• Shannon Currier did accept the contract as our CPA and started in December doing the depreciation schedule and getting ready for the audit.
• Fee will be $550/month.
• Request change in agenda so Shannon can follow Deb in future and tonight.
• Cash available is down $24,303.05 from October.
• A/R is up $508.15 from October.
• Property Taxes to be collected the remainder of the year is about $3021.
• There is a $25,263.12 loss for the month and $116,999.44 loss year to date which is an improvement over the past 2 years at this time.
• The Cash Basis report shows a $26,202.7 loss for the month and an $89,723.25 loss year-to-date, remember the $25,000 depreciation expense has been excluded from this report.

	November 2004
		Charges	Write Offs/Misc. Inc.	Gross Profit	Operating Expense	Net Ordinary Income	Other Income/Exp	Net Income/(Loss)
1	Clinic	30837.41	6329.82	24507.59	47820.91	23313.32	4344.93	-18968.39
	Clinic-Mesa	0	0	0	-58.93	-58.93	0	-58.93
2	Construction	0	0	0	0	0	0	0
	Energy Impact	0	0	0	0	0	-325.65	-325.65
3	Administration	1168	0	1168	-7561.35	6393.35	1159.33	-5234.02
4	FIA	-100	0	-100	-635.89	-735.89	.83	-735.06
	Error Correct.	0	0	0	58.93	0	0	58.93
5	Total	31905.41	6329.82	25575.59	56018.15	30442.56	5179.44	-25263.12

• Resolution #3: Be it resolved that the Accounts Payable & Payroll Checks (#43476-43541) are approved. Bob Wilson motioned. Frank Wagner seconded. Motion carried unanimously.
• Resolution #4: Be it resolved that the Board of Directors approves the November write-offs in the amount of $6329.82. Dave Bristol motioned. Bob Wilson seconded. Motion carried unanimously.
• The T-Bill matured. Wachovia doesn’t have a short term one so the money was put in the money market account.

4. FAITH IN ACTION

• Coordinator Report:

2004 Faith in Action Statistics	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Oct	Nov	Total
Community Donations	160	25	1033	1019	200	25	1549	75	225	331	100	$4742
Grants	250				5000		250					$5500
# volunteers providing services	41	41	41	41	44	45	45	45	45	?	49	45
# of community members receiving services	13	9	12	15	10	17	10	12	13	18	15	144
# of hours of service provided	130	81	90	85	100	90	130	92	105	194	300	1397
# of transportation miles provided	750	953	912	525	950	756	1300	1033	1150	1500	3200	13029

• Inventory Sale - Still working on meeting with Jill Schroeder about the inventory. Looking at listing the aviary on E-Bay next month.
• They raised $380 at the bake sale so only need to raise $120 more to get the grant they are working on with the National Honor Society.

5. ENVIRONMENTAL SERVICES

• The heating/swamp cooler unit above the Clinic needs to be rebuilt or replaced. It is the unit that provides the clinic with fresh air. It will be $1800-2000 to rebuild and approximately $7000 for a new one with refrigerated air. Rene will get other quotes for new units.
• Resolution #5: Be it resolved that the Board of Directors approve the purchase of a new roof heater/refrigerated air unit for the clinic not to exceed $8000. Bob Wilson motioned. Frank Wagner seconded. Motion carried unanimously.
• The Collbran Marshall would like a key in case of emergencies. An entrance key will be issued.
• The fire panel is fixed.
• Grand Valley Power is going to come in and replace parts of the power pole that feeds the building. We will be without power that day. Rene will try to arrange it so that it is a weekend if possible.
• The emergency power electrical panel in the boiler room needs to be replaced.
• We will donate the old receptionist cabinets to the fire department.
• There will be a change order to replace the front door. PNCI quoted $755 installed. Frank will check other prices.

6. OLD BUSINESS

• Mesa Clinic Progress Report ? Frank Wagner did find out the prices of the parcels of land south of Mesa. They are now $50,000. The board is back to the idea of buying the modular and doing a long-term land lease on Nathalie Aimes’ property. It is still in planning and zoning. Frank will check with Golden Villa to find out progress.
• Collbran Clinic Remodel Progress Report ? Rene reported that it is going well. They will paint and trim this week. They will be 1 week late finishing due to the delay in information about lead lining the xray room. The lining should be a maximum of $4420. We will have an Open House on January 15, 2005 from 2-5PM with refreshments.
• Realtor - Dave will call Jack Knutson about a listing price for the rental house. The subject of the rest of the building will be discussed in January.

7. NEW BUSINESS

• Resolution #6: Be it resolved that the Board of Directors approve the revised organizational chart as amended. Bob Wilson motioned. Frank Wagner seconded. Motion carried unanimously.

8. CLINIC REPORT

2004 Census	Jan	Feb	Mar	Apr	May	June	July	Aug	Sept	Oct	Nov	Year-To-Date
Total Dr Appt	271	283	292	266	267	267	246	294	280	305	287	3076
# Days	21	20	22.5	21	20	22	21	22	21	21	20.5	232
Ave/Day	12.90	14.15	12.98	12.67	13.35	12.95	11.71	13.36	13.33	14.52	14.0	13.26
Lab/Inj	77	85	77	68	79	81	75	71	83	89	95	880
Pharm	24	41	24	36	20	17	13	20	25	20	23	263
AH Pharm	6	0	1	1	6	0	0	0	1	0	3	18
After Hours	10	10	9	23	18	24	23	26	22	23	17	205
Other	19	25	20	18	24	18	11	31	10	17	9	202
Paged Calls	86	57	65	87	68	68	80	69	83	80	66	817
Mesa Clinic Dr	0	7	16	18	7	8	1	10	7	5	0	79
Mesa Clinic Nu	0	1	2	1	3	3	0	6	0	1	0	17
Mesa New Pt				0	0	0	0	0	0	0	0	0
Clinic New Pt					7	4	7	20	3	16	25	82
Clinic 1-time Pt											11	11

• Physician Report - Dr. Woodyard has 5-6 grants that she is waiting to hear back on. A lot of the Electronic Medical Records has been ordered. We have the server and 3 workstations here. Dr. Rollins is working on tablets, software and scanner. We will also need satellite internet.
• Marketing - The brochure is ready to go to the printer. We need to look at putting a lighted sign out front. We will join the Palisade Chamber of Commerce. They will help advertise when the new Mesa Clinic opens. We need to get an article in the Grand Junction papers about the remodel and grants.

The meeting adjourned at 1935.

Respectfully submitted,

Jessica Clark, Secretary