PLATEAU VALLEY HOSPITAL DISTRICT BOARD MEETING MINUTES

Monday, April 17, 2006 

Attendance:   Board:  Helen Spence, Frank Wagner, Bob Wilson.  Dave Bristol & Denny Holmes excused.

                      Staff:  Jessi Clark, Rene Castillo, Deb Johns, Dr. Woodyard

MEETING CALLED TO ORDER AT 17:17 BY HELEN SPENCE, PRESIDENT.

1.        EXECUTIVE SESSION – Time meeting convened 17:18PM.

• Resolution 1:  Be it resolved that the Board of Directors go into Executive Session for discussion of a matter required to be kept confidential by the following federal law:  HIPAA under C.R.S. Section 24-6-402(4)(c).  Bob Wilson motioned and Frank Wagner seconded.  Motion carried unanimously.

Meeting reconvened at 17:40.

2.        MINUTES

• Resolution 2:  Be it resolved that the minutes of the March 20, 2006 regular meeting be approved as presented.  Frank Wagner motioned and Bob Wilson seconded.  Motion carried unanimously.

3.        CLINIC CONSULTANT REPORT

• We have been seeing a lot of work comp cases and were under charging for them.  Debbie raised the fee schedule to match the Rocky Mountain HMO fee schedule.  She also increased the other commercial insurances to that same fee schedule.  The cash pay will stay the same. 
• Some of these work comp cases are not getting paid because the employee never reported the injury to the employer or not within the 4 day window.  After the window, it becomes a patient pay situation. 
• The Medical Manager system is having some issues.  Debbie and Jessi are working on using a different way of having the computers communicate.

4.        CONSULTANT CPA REPORT

• Resolution 3:  Be it resolved that the Accounts Payable & Payroll Checks (#44536-44606) are approved.  Frank Wagner motioned and Bob Wilson seconded.  Motion carried unanimously.
• Resolution 4:  Be it resolved that the Board of Directors approves the March write-offs in the amount of $9758.81.  Bob Wilson motioned and Frank Wagner seconded.  Motion carried unanimously.

5.        FAITH IN ACTION

• Coordinator Report – FIA will have a board meeting the beginning of May.  Vicki will go to Grand Junction to accept the El Pomar grant on 4/26/06.

6.        ENVIRONMENTAL SERVICES

• Project Report

• Heaters – another heater is needed in the attic to prevent sprinkler-heads from freezing.  Rene would like to move the small one from his shop up to attic and get the bigger one for downstairs that would heat the entire mid-wing first floor.
• Upstairs Lobby – It is done.
• Boiler Room – The repair will be simpler than first thought.  There is a coupling that fits the requirements, so it won’t have to be custom made.
• Lower Parking Lot – It was discussed to let it go to gravel instead of having to constantly repair the asphalt.
• Fire Panel – There is an indicator that is not working.  Rene will get it fixed.
• Parking Lot Railing – This will be on hold until we are closer to doing the parking lot.
• Windows – The estimate for standard windows is less than the custom windows by about $2000.  The gentleman doing the estimate felt we would spend more than that to build the window frames up to fit the standard windows.

• Resolution 5:  Be it resolved that the Board of Directors approves the purchase of another Rinai heater.  Frank Wagner motioned and Bob Wilson seconded.  Motion carried unanimously.

Phone System – The two bids were reviewed.

• Resolution 6:  Be it resolved that the Board of Directors approves the purchase of a phone system not to exceed $5300.  Frank Wagner motioned and Bob Wilson seconded.  Motion carried unanimously. 

7.        OLD BUSINESS

• Mesa Clinic Progress Report – The floor plans and estimate were reviewed.  Frank will check with Shawn to see if he can come up for a special meeting on Tuesday, April 25 and will let Jessi know to post it.  Jessi will send the floor plans to the physicist for a shielding report.  The lease written by our attorney was reviewed.

8.        NEW BUSINESS

Nothing to report.

9.        CLINIC REPORT

• Census

• Office Manager Report

USDA Grant – They have asked for a full application.

• Resolution 7:  Be it resolved that the Board of Directors approves Helen Spence to sign the paperwork for the USDA Grant.  Frank Wagner motioned and Bob Wilson seconded.  Motion carried unanimously.

Website – Jessi reminded the Board and staff to look at our website and give her any comments or suggestions.

Fire Claim – We received a letter from the insurance company that they are closing the claim.

10.        April   EVALUATION / RAISES

• Annual:            Georgia Young
• 3 Month:          None     
• Resolution 8:  Be it resolved that the Board of Directors accepts the evaluation(s) of employees and approves the annual raises applicable.  Frank Wagner motioned and Bob Wilson seconded.  Motion carried unanimously.

Meeting adjourned at 19:43.

Respectfully submitted,

Jessi Clark, Secretary to the Board