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Medical Clinic

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Serving Collbran, Mesa, Molina, DeBeque and the Western Slope of CO since 1924

Plateau Valley Hospital District
58128 Hwy 330 Collbran, CO 81624

Plateau Valley Medical Clinic
970-487-3565
Office Hours: M,W-F 8:00-5:00
Tuesdays 7:00-5:00
After Hours: 970-248-0222
Business Office 970-487-0211

Board Meetings are at 5:15 pm May 16, 2005 June 20, 2005 July 18, 2005 All of the community is welcome!

Minutes January 2005 (this month) html (44k) or doc (130k) 2004 Minutes

PLATEAU VALLEY HOSPITAL DISTRICT BOARD MEETING MINUTES

MONDAY, JANUARY 17, 2005 

MEETING CALLED TO ORDER AT 17:15 BY HELEN SPENCE, PRESIDENT 

Attendance:     Board:  Helen Spence, Frank Wagner, Dave Bristol, Bob Wilson, Denny Holmes
Staff:  Dr. Rollins, Sharon Hill, Shannon Currier, Debbie Johns, Jessi Clark, Georgia Young
Guests:  Rick Lucas

1.        Special Presentation by T.J. Gately, Big Creek Mechanical

• T.J. came to present information about the heating unit that the Board of Directors had decided to replace.  T.J. pointed out that we currently have heating in the area the roof unit would supply heat to and therefore would only need to worry about the cooling the unit provided.  There is also some confusion with the duct work in the building and where it goes.  T.J. suggested that the Board consider not purchasing a new roof unit and either moving one of the existing room air conditioning units from the old Nursing Home rooms or purchasing one similar to those.  This unit would be put in to service the new area where the receptionists work.

2.        MINUTES

• Resolution #1:  Be it resolved that the minutes of the December 13, 2004, regular meeting be approved as presented.  Frank Wagner motioned and Bob Wilson seconded.  The motion carried unanimously.

3.        Clinic Consultant Report

• Debbie brought information on our fee schedules.  The HMO fee schedule is updated and in place.  The Medicare fee schedule updates were emailed to Debbie as she was leaving and she anticipates that the doctor visit codes will increase.  If we increase to this new Medicare fee schedule we will need to increase our private pay fee schedule as well, due to the law that states that Medicare must be the lowest fee schedule.  That law may change this week with some new litigation.  It was determined that we will increase the two fee schedules and wait and see what happens to the litigation. 
• Medicaid will now allow annual exams and therefore this will apply to HMO Medicaid patients as well.
• Debbie has a new partner at Monument Medical Consultants.  It is Kate.
• Monument Medical Consultants moved their office.  The phone number is the same.

4.        Consultant CPA Report

Financial Report – presented by Shannon Currier

December 2004
	Charges	Write Offs Misc. Inc.	Gross Profit	Operating Expense	Net Ordinary Income	Other Income/Exp	Net Income/(Loss)
Clinic	26,545.71	-6,336.16	20,209.55	-47,971.49	-27,761.94	5,817.90	-21,944.04
Clinic-Mesa	0.00	0.00	0.00	0.00	0.00		0.00
Construction			0.00	-96,579.56	-96,579.56		-96,579.56
Energy Impact					0.00	-9,218.71	-9,218.71
Administration	1,811.33		1,811.33	-8,134.65	-6,323.32	1,847.21	-4,476.11
FIA	342.24		342.24	-504.88	-162.64	0.82	-161.82
Error Correction							0.00
Total	28,699.28	-6,336.16	22,363.12	-153,190.58	-130,827.46	-1,552.78	-132,380.24

• Resolution #2:  Be it resolved that the Accounts Payable and Payroll Checks (#43542-43615) are approved.  Dave Bristol motioned and Frank Wagner seconded.  Motion carried unanimously.
• Resolution #3:  Be it resolved that the Board of Directors approves the December write-offs in the amount of $6336.16.  Bob Wilson motioned and Denny Holmes seconded.  Motion carried unanimously.

5.        FAITH IN ACTION

• No report given.  Vicki Benning excused.

6.        ENVIRONMENTAL SERVICES

• No report given.  Rene Castillo excused.

7.        OLD BUSINESS

• Mesa Clinic Progress Report –

1.        Site plans have been submitted to the County which will take 6-8 weeks. 

2.        Working on finalizing the floor plans.  Staff will get a chance to look at before finalized. 

3.        Since we can not do a long-term land lease or incur long-term debt without a bond issue, the lawyer will be contacted to see what we can do. 

4.        Tim Sarmo will also be contact to verify that not owning the land will not create a problem with the grant.

• Collbran Clinic Remodel Progress Report

1.        We are awaiting the final bill.  We have the certificate of occupancy.  The remaining paperwork to be received are the warranties and the release of liens. 

2.        The only issue during the remodel was with a sub-contracting company.  They wrote an apology for the Board. 

3.        The open house went well.  There were about 24 guests that showed up.  Bob expressed appreciation of the staff’s enthusiasm at the event.

8.        NEW BUSINESS

• Rental House – Dave Bristol spoke with Jack Knutson about listing the rental house.  Neither had been in the house for awhile so a walk through needs to be arranged.  There was discussion of whether it is better to sell the property or continue to rent it. 
• Rental Space within building – We do have a new renter on the upstairs floor.
• We wrote a letter to the Governor in appreciation of the grant we received for the Mesa Clinic.
• We have received a copy of the resolution from the County Commissioners accepting the updated service plan.
• We did receive a donation from a private citizen to help with matching funds for the clinic remodel.
• We received a letter of recognition for Dr. Rollins, Stephanie, and Joy from Pinnacol Assurance.  A patient submitted the three for going above and beyond.
• The audit is scheduled for next week.  The auditors will present at the February meeting.
• We need to form a policy committee to review the policies that Sharon has been working on and updating.  Dr. Woodyard was appointed as the physician representative.  Helen Spence was appointed as the Board representative.  Jessi Clark will be the other member.

9.        CLINIC REPORT

• Census

2004 Census
	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sept	Oct	Nov	Dec	Year to Date
Total Dr Appt	271	283	292	266	267	285	246	294	280	305	287	254	3330
# Days	21	20	22.5	21	20	22	21	22	21	21	20.5	21	253
Ave/Day	12.90	14.15	12.98	12.67	13.35	12.95	11.71	13.36	13.33	14.52	14.00	12.10	13.16
Lab/Inj	77	85	77	68	79	81	75	71	83	89	95	87	967
Pharm	24	41	24	36	20	17	13	20	25	20	23	23	286
AH Pharm	6	0	1	1	6	0	0	0	1	0	3	0	18
After Hours	10	10	9	23	18	24	23	26	22	23	17	14	219
Other	19	25	20	18	24	18	11	31	10	17	9	15	217
Paged Calls	86	62	65	87	68	70	81	69	83	80	66	70	887
Mesa Clinic Dr	0	7	16	18	7	8	1	10	7	5	0	0	79
Mesa Clinic Nu	0	1	2	1	3	3	0	6	0	1	0	0	17
Mesa New Pt				0	0	0	0		0	0	0	0	0
Clinic New Pt					7	4	7	20	3	16	25	8	90
Clinic 1 Time Pt											11	6	17

• Physician Report - None
• Marketing – Brochures ready to go the printer
• Legislative/Regulatory Up-dates - None

10.        JANUARY EVALUATION / RAISES

• Annual:             Joy Campbell
• 3 Month:                  none
• Resolution #4:  Be it resolved that the Board of Directors accepts the evaluation of the employee and approves the annual raise applicable.  Frank Wagner motioned and Dave Bristol seconded.  Motion carried unanimously.               

11.        EXECUTIVE SESSION

• Resolution #5:  Be it resolved that Board of Directors go into executive session to discuss personnel matters per statute C.R.S. Section 24-6-402(4)(f) at 1953.  Bob Wilson motioned and Denny Holmes seconded.  Motion carried unanimously.
• Resolution #6:  Be it resolved that Board of Directors comes out of executive session at 2000.  Denny Holmes motioned and Dave Bristol seconded.  Motion carried unanimously.

12.        OTHER

• Sharon’s retirement party will be held on Sunday, February 20th at 3pm at Anis Kelley’s house.  Anis will do a turkey.  Please bring a dish.

MEETING ADJOURNED AT 20:10.

 

Respectfully submitted,

Jessica Clark, Secretary

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