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Medical Clinic

PV Health Services Doctors
PV Health Services Staff
PV Medical Clinic Staff
Faith in Action Staff

Health Services
Bringing People Together Who Care

Serving Collbran, Mesa, Molina, DeBeque and the Western Slope of CO since 1924

Plateau Valley Hospital District
58128 Hwy 330 Collbran, CO 81624

Plateau Valley Medical Clinic
970-487-3565
Office Hours: M,W-F 8:00-5:00
Tuesdays 7:00-5:00
After Hours: 970-248-0222
Business Office 970-487-0211

Attendance:               

Board:  Denny Holmes, Bob Wilson, Dave Bristol, Frank Wagner, Helen Spence (1735).

Staff:  Dr. Rollins, Rene Castillo, Shannon Currier, Jessi Clark, Vicki Benning, Georgia Young.

Guests:  Teri Styers.

MEETING CALLED TO ORDER BY FRANK WAGNER, VICE PRESIDENT, AT 1716.

1.        MINUTES

• Resolution 1:  Be it resolved that the minutes of the March 21, 2005 regular meeting be approved as presented.  Dave Bristol motioned and Bob Wilson seconded.  Motion carried unanimously.
• Resolution 2:  Be it resolved that the minutes of the April 11, 2005 workshop be approved as presented.  Bob Wilson motioned and Denny Holmes seconded.  Motion carried unanimously.

2.        Clinic Consultant Report

• None given.  Debbie Johns excused.

3.        Consultant CPA Report

• Financial Report – given by Shannon Currier, CPA.

March, 2005
	Charges	Write Offs Misc. Inc.	Gross Profit	Operating Expense	Net Ordinary Income	Other Income/Exp	Net Income/(Loss)
Clinic	34,856.54	-7,597.13	27,259.41	-51,645.98	-24,386.57	0.00	-24,386.57
Clinic-Mesa	0.00	0.00	0.00	0.00	0.00	0.00	0.00
Construction	0.00	0.00	0.00	-222.78	-222.78	0.00	-222.78
Energy Impact	0.00	0.00	0.00	0.00	0.00	0.00	0.00
Other Income	1,247.50	0.00	1,247.50	-885.76	361.74	36,046.29	36,408.03
FIA	140.00	0.00	140.00	-1,172.08	-1,032.08	0.79	-1,031.29
Error Correction	0.00	0.00	0.00	0.00	0.00	0.00	0.00
Total	36,244.04	-7,597.13	28,646.91	-53,926.60	-25,279.69	36,047.08	10,767.39

 

 

 

 

 

 

 

• Resolution 3:  Be it resolved that the Accounts Payable & Payroll Checks (#43738-43790) are approved.  Bob Wilson motioned and Denny Holmes seconded.  Motion carried unanimously. 
• Resolution 4:  Be it resolved that the Board of Directors approves the March write-offs in the amount of $7597.13.  Denny Holmes motioned and Bob Wilson seconded.  Motion carried unanimously. 

2.        FAITH IN ACTION

• Coordinator Report – 2 new people served, 16 total served, 112 hours, 1350miles, 7 coalition members, 50 total members. 
• Inventory Sale – A lady from the Volunteers of America home in Montrose is interested in the aviary and possibly beds.
• Phones – In going over their financials, Vicki noticed that we have been charging Faith in Action $50/month for phone service.  Vicki pointed out that she is only here a half to one full day a week and doesn’t have her own line.   Vicki feels that it is an unfair charge
• Resolution 5:  Be it resolved that the Board of Directors agrees that the Hospital District will discontinue the phone charge for Faith in Action.  Dave Bristol motioned and Denny Holmes seconded.  Motion carried unanimously.
• Shannon Currier brought up that she and Jessi would like to reorganize the Quickbooks program so that it will be more efficient and give the Board more of the information that they want.  This was forgotten during the Business portion of the agenda.

3.        ENVIRONMENTAL SERVICES

• Project Report – Frank Desantis from PNCI came up today to do a walk through so he can give us some numbers on the cost of renovations if we choose to remodel for a group home.   We are waiting for an itemized estimate from TJ Gately on the air conditioning unit for the reception area.
• Other – Helen Spence wanted to note what a nice job of plowing Rene had done over the winter.   She pointed out how early it was done.

4.        OLD BUSINESS

• Mesa Clinic Progress Report – We are still waiting on the okay from the county.  Dr. Rollins says it is confirmed that Nathalie did get a sewer tap.  The site work will take 2-3 weeks and then a couple weeks for the foundation.  The modular company will need about a month for set up of the building.  We still need $35,000 as matching funds which Dr. Woodyard is pursuing grants for. It was suggested that if we do not receive any grants that we might look into selling the rental house property.
• Collbran Clinic Remodel Progress Report – We have the Certificate of Occupancy for the x-ray room now that the machine is in and running.  As we finish up in there, we can look at calculating the overrun and applying for help with it.

5.        NEW BUSINESS

• None discussed.

6.        CLINIC REPORT

• Census

2005 Census
	Jan	Feb	Mar	Year to Date
Total Dr Appt	301	305	336	942
# Days	21	20	23	64
Ave/Day	14.33	15.25	14.61	14.72
Lab/Inj	83	62	88	233
Pharm	15	13	17	45
AH Pharm	0	0	0	0
After Hours	12	14	16	42
Other	11	18	24	53
Paged Calls	70	72	78	220
Mesa Clinic Dr	0	0	0	0
Mesa Clinic Nu	0	0	0	0
Mesa New Pt	0	0	0	0
Clinic New Pt	19	21	23	63
Clinic 1 Time Pt	6	1	2	9

• Physician Report – A new financial policy has been written to help with collecting and bad debt.  Part of this will include new signage asking for payment at time of service.  Dr. Rollins is looking into opening a satellite clinic in Palisade on Tues and Thurs of his week off.  He would like to advertise it as a satellite clinic of here.  There will be no cost to the District, but he would like those new patients to know that he is up here too and can see him here on the days that he is here.  It was brought up that there might be a geographic limitation on the Hospital District.  The lawyer will need to be consulted.
• Marketing – The brochures should be done any day.  We would like to put them in every business in the Plateau Valley and on the Grand Mesa. 
• Office Manager’s Report – We received a letter from State Representative Buescher expressing congratulations for the Governor’s Rural Healthcare Initiative Grant.  We also received a letter from the Department of Local Affairs on the Statutory Property Tax Revenue Limitation and the ballot issue exempting us from it.  Jessi will contact Tammy Entwistle about a written plan on the group home for the next board meeting.

7.        MARCH EVALUATION / RAISES

• Annual:              Georgia Young
• 3 Month:            none
• Resolution 6:  Be it resolved that the Board of Directors accept the evaluation of employees and approves the annual raises.  Denny Holmes motioned and Bob Wilson seconded.  Motion carried unanimously.    

MEETING ADJOURNED AT 1935.

Respectfully submitted,

Jessi Clark, Secretary

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