PLATEAU VALLEY HOSPITAL DISTRICT BOARD MEETING MINUTES

Tuesday, December 19, 2023

Attendance: Board: Steve Bryson, Don Mease, Robert Hassell & John Polhemus.
Staff & Consultants: Shannon Currier & Jessi Clark.

MEETING CALLED TO ORDER AT 1719 BY STEVE BRYSON, PRESIDENT.

1. ROLL CALL – Mike Simons absent. 

• Motion 1: Robert Hassell motioned that the Board of Directors excuse Mike Simons from the meeting. Don Mease seconded. Motion carried unanimously.

2. MINUTES
   November 21, 2023 Regular Meeting

• Motion 2: John Polhemus motioned that the Board of Directors approves the minutes of the November 21, 2023 regular meeting as presented. Robert Hassell seconded. Motion carried unanimously.

3. CLINIC CONSULTANT REPORT
   Congress is still working on the Medicare decrease for reimbursements in 2024.  The fear is the reduction will limit Medicare recipients’ access to care so there is additional work being done to prevent it.
4. CONSULTANT CPA REPORT
   Financial Report – reports were emailed to board members prior to the meeting.  No questions were presented.  The newest version of the budget was presented.
   • Motion 3:  Robert Hassell motioned that the Board of Directors approves the November payroll and accounts payable checks (#55330-55352) and the contractual adjustments in the amount of $22,016.21.  Don Mease seconded.  Motion carried unanimously.   
5. ENVIRONMENTAL SERVICES REPORT
   Nothing presented.
6. NEW BUSINESS
   Nothing presented.
7. CLINIC REPORT
   Census

Collbran Clinic

Mesa Clinic

• Provider Report – Final approval of the provider contracts was discussed.  The only change will to be putting them on the same biweekly pay schedule as the rest of the staff and the contractual CPI adjustment.
  • Motion 4: John Polhemus motioned that the Board of Directors approves the provider contracts with contractual CPI adjustment and switch to biweekly payments. Robert Hassell seconded. Motion carried unanimously.
• District Administrator Report
  • Special Meeting – there was a reminder of the special meeting 1/9 to do the budget paperwork.
  • Insurance Deductibles – Options for insurance deductibles and changes to pricing were reviewed. They will be reviewed again next year to determine if any changes are wanted.
  • Electronic Bill Pay – There was discussion of whether Jessi could pay regular bills with electronic payments instead of checks given the slowness of the postal service.
    • Motion 5: Don Mease motioned that the Board of Directors approves Jessi using electronic bill payment for normal recurring bills through the vendor’s website. John Polhemus seconded. Motion carried unanimously.
  • Phone System – There was discussion of a new phone system that could reduce monthly payments by a significant amount but it is a 60 month commitment. Jessi will check if there is a shorter option.
  • Dictation System – A dictation system that is compatible with Athen was discussed.
    • Motion 6: John Polhemus motioned that the Board of Directors approves the dictation system cost for the three providers. Robert Hassell seconded. Motion carried unanimously.

8. OLD BUSINESS

• Signage – The company has come here and taken their own measurements.  Jessi is working with them on the logo.
• Land Acquisition Committee – The committee presented information from the meeting with Ute Water and school representatives. Don Mease will attend the school board meeting. An alternate option was also discussed in case utilities at the school site are a problem.

9. DECEMBER EVALUATION / RAISES

• Annual:             Clark            
• 3 Month:          None
• Motion 7: Robert Hassell motioned that the Board of Directors accepts the evaluation of the employee and approves the annual raise applicable. John Polhemus seconded. Motion carried unanimously.

 

• Motion 8: John Polhemus motioned that the Board of Directors adjourn the meeting at 1837. Robert Hassell seconded. Motion carried unanimously.

 

Respectfully submitted,



Jessi Clark, District Administrator